2024 Meeting Minutes

  Loop Road Neighborworx

Meeting Minutes June 15, 2024

9:06 am – meeting called to order by President Nadine Terpstra.

Number of members present at call: 26

Board Members Present:         Nadine Terpstra – President

                                                       Ron Terpstra – Commissioner

                                                       Judy Webber – Vice President

                                                       Cathy Vichell – Secretary

Absent:      Chris Swan – Treasurer

Article 1.) A. The president presented the meeting agenda (Approved) Unanimously

             B. Minutes from July 29, 2023, were read aloud. A suggestion was made that the 2023 minutes be amended to include all articles passed unanimously in 2023.

Motion by John Bosse, 2nd by Judy Webber, passed by majority vote. Accepted and approved unanimously. Nadine reiterated that documents and minutes 

will be available on the website. The goal is to be paperless.

The agenda was interrupted by a member's concern about the scope of the camera mounted at the boat ramp and pointed at the key box (previously approved 2023). Nadine respectfully requested we continue with the agenda and address the camera under new business.

Article 2.)To Approve and accept the budget for 2025.

           President read budget line items. 

• Special Projects #1 - Membership in MARA (Maine Alliance for Road Associations) costs $25 annually. Ron (Commissioner) explained the resource benefit.  

This will benefit the association as a resource for collaborating with other associations.

• Special Projects #2 - The Boat Ramp —erosion and needed repair—was presented, and a discussion ensued. The following points were raised.

A.)    Applying for possible grant money

B.)    Possibility using Acton Shapleigh Youth Conservation Corp

C.)    Having an engineer evaluate the best resolve where water runoff is causing damage. 

Road drainage water flowing into the private lot

Rubber raisers were not maintained and were damaged by snow plowing. Volunteers historically maintained them. The member and president attempted to repair them without lasting effect.

Opposition was voiced to allocating $7000 as a budget item. A suggestion was made to remove the $7000 allocation from the budget and form a committee to further research erosion and repair options.

• Special Project #3 – Tree Maintenance.  Discussion regarding several trees overhanging and encroaching on road. 

A motion was made to accept the budget as a whole, with the exception of special projects 2 and 3. PASSED - majority (19) in favor.

Volunteers for committee boat ramp research. Steve Manning, Robert Franklin, Donald Cabana, Sheila Ayres and Paul Jackson.

Article 3.) Board Member Nominations - Term (2024 annual meeting date - 2025 annual meeting date)

Chris Swanson - Treasurer Cathy Vichell nominated Keith Cornish 2nd

Nadine Terpstra - President, Cathy Vichell nominated, Nancy Bolduc 2nd

Cathy Vichell - Vice President, Liz Hankard nominated, Judy Webber 2nd

Steve Manning - Secretary, Liz Hankard nominated, Sheila Ayres 2nd

Ron Terpstra - Commissioner, Liz Hankard nominated, Bev Pucci 2nd

New Business:

A letter received from a member was read to those in attendance. The letter suggested changes to the bylaws and website. It was received only two weeks before the scheduled meeting, and the board could not provide 30 days' notice to include it on the agenda.

The board will research statute revisions and suggested changes and place revisions on the agenda for the next meeting.

Concern over the camera by the boat ramp was raised. Last year, it was passed by a majority vote.

Cathy thanked Nadine and the Board.

Ron reminded those in attendance about the website.

The meeting adjourned at 10:27 am.